Want to get kicked from office – just use short forms!!!!

I am sure that no one wants to get kicked from office until they dead bored of their job!!!
Just imagine you receive the mail where the sender has used the short forms in the mail, like “Hey wass up”, “ASAP”, “BRB” or “BTW”
How you will react?.
Exactly, you will read as casual mail though, the mail contains some serious content.

According to recent survey by Times of India, usage of short forms in the email has listed under “5 Email Etiquettes to Avoid Embarrassment”. So it seems to be a pretty serious topic to consider.

The use of technology and the use of social networking have affected so much that the number of people using short forms in communication have increased. Many people use because other people use it or it is easy other than typing the whole sentence.
Well this blog explains only one thing “Avoid using Of Short Forms”.

Abbreviation And Emoticons:
A :) (smiley face) and a “LOL” (laugh out loud) might suit a personal email. But when you get down to business, it’s best to stay from abbreviations and emoticons. Use of casual abbreviations like TTYL (talk to you later) or BTW (by the way) is not appropriate in business emails. Use only globally recognized abbreviations and the abbreviations that might be acceptable are common hospitality-related acronyms, such as ARDA or NRA.

Similarly, avoid emotions like the smiley :-). As a replacement for body language, smiley can be useful tool for communication but they should be limited to informal e-mail messages.

Should never ever use the short forms in the e-mail. The mail what you send, may be read by your boss or CEO of the company. Using short forms might lead him to think that you  might not be serious about the work, though you are. Want to take a chance, TRY IT!!!

The e-mail should be short in size but not by letters!!!!

Salutation – Hi or Dear??

It was Monday morning, and was in the hangover of all Monday blues everywhere, and the picture started as one of my colleague told me to write Dear instead of Hi in salutation while writing the mail to boss.

Really??? i thought both is same and thought it doesn't matter..

I am sure everybody might have gone through the same situation as shown above.

Boom... Got the topic for my blog "Salutation – hi or dear??". so lets start from the bottom

What exactly is salutation:

At the beginning or the end of a conversation, Letter, email or other form of communication, a polite greeting, expression of good will, or other sign of recognition. Salutations can be formal or informal. The most common form of salutation in a letter is Dear followed by the recipient's given name or title.

For Example: Hi Mr Ramesh or Dear Sir

Since the salutation is the first thing the recipient will see, it's important that you convey an appropriate level of familiarity and respect. Lets have a look of various words that can be used in salutation :

Dear - Is appropriate many times, whether you know the person well, if they are a business acquaintance, a potential employer, or a supervisor. If you know the person well, use their first name only. For a potential employer or supervisor, use Mr., or Ms. unless you have been asked to use their first name.

To Whom It May Concern- Used in business correspondence where you don't have a specific person to whom you are writing. You might use this when making an inquiry, but you should make every effort to find the name of someone in the specific department that you are interested in to contact.

Hello - Is appropriate only in email correspondence, and should be used primarily with people you know well, or in very casual circumstances.

Hi - Is appropriate only in casual email correspondence with people you know well.

Closings - Although a letter ending is typically referred to as a "complimentary close," some business professionals use salutations to generically refer to both the opening and the closing. Some unique yet professional email closings include "With anticipation," "Kind thoughts," "All the best," "Write soon," "With many thanks," "Best wishes," and "Respectfully yours."

Well to conclude there is a difference in Hi and Dear (except for spelling).. so what i was doing was wrong being using Hi. And finally got to know that there is a lot that a your carrier can be affected just because of a tiny little word - salutation.

And i thank the colleague of mine who lit me up with the thought of being professional emailing!!!!

Remember that your tone can't be heard in e-mail!!!!

Communication between humans is approximately 90% of body language, 8% of voice and 2% of what you say. With E-mail, 98% is removed. So be clear with meanings else it will be misunderstood.

Have you ever attempted sarcasm in an e-mail, and the recipient took it the wrong way?

E-mail communication can't convey the nuances of verbal communication. In an attempt to infer tone of voice, some people use emotions, but use them sparingly so that you don't appear unprofessional. Also, don't assume that using a smiley will diffuse a difficult message.

Using all caps is being loud on the email. Users who use all caps are avoided. This is a universal rule of etiquette. The attention that a person gets from using all caps is not positive attention. This etiquette has to be adopted especially in the place were professional rules.

It is not harm to follow etiquette!!!